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Email Auto Reply Setup

How to Set Up an Auto Reply in Outlook Email



Using the Outlook Client
If you are on-campus and logged into the network, open your Outlook client and use these instructions:

1. Click the File tab.

2. Click Automatic Replies.
(If you don’t see this command, you probably don’t have an Exchange Server account.)

3. Select Send automatic replies.

4. If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you don’t specify a start and end time, auto-replies are sent until you select the Do not send automatic replies check box.

5. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

6. On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office. Select whether you want replies sent to My contacts only or to Anyone outside my organization who sends you messages.

Notes
- Organization is usually defined as your company and includes people who have an Exchange Server account on your email system.
- If you select My Contacts only, replies are sent only to contacts that exist in your Exchange Server Contacts folder. If the contact exists only in a folder that is a part of an Outlook Data File (.pst), then the auto-reply message isn’t sent.

Using OWA (Outlook Web Access)
If you are off-campus, or not logged into the VLS network, open OWA and follow these instructions:

1. In Outlook Web Access, click Options, and then click Out of Office Assistant.

2. To turn on Out of Office auto-replies, in the Out of Office Assistant, click Send Out of Office auto-replies. You can also configure the following settings:
- To select a time period, select the Send Out of Office auto-replies only during this time period check box, and then set the start time and the end time.

- Enter the auto-reply message text that you want to be sent to senders within your organization.

- To send an auto-reply to external senders, select the Send Out of Office auto-replies to External Senders check box, and then select the options that you want.

- Enter the auto-reply message text that you want to be sent to external senders.

3. To turn off Out of Office auto-replies, click Do not send Out of Office auto-replies.

4. Click Save to save your changes.