Email Auto Reply Setup
How to Set Up an Auto Reply in GroupWise Email
Using the On-Campus Groupwise Software
1. Log in to GroupWise, click "Tools" in the gray menu bar, then click "Rules."
2. In the new window that appears, click "New..."
3. In the "Rule name:" box, type a name for your auto reply rule, e.g., "Out of the Office Sep. 9"
4. Next to "New Item" click the "Received" box. (This sets the rule so that, when you receive an email from someone, the auto reply is triggered.)
5. Under "Item Types," check "Mail" and "Appointment," and any other applicable items.
6. Click "Define Conditions."
7. Drop down the left-most box and select "To." Click the next little drop-down and select "Contains." Type your VLS email address into the next box, then click "OK."
8. Click "Add Action" and select "Reply." Click "OK" for "Reply to sender."
9. In the email box that pops up, type a subject and message that clarify why you are not in the office, when you will return, and who is filling in for you while you're gone, if applicable.
10. Click "Save" to save and initiate the auto response, then click "Close" to exit the tool.
11. When you want to turn off the auto reply, click "Tools," then "Rules," then uncheck the rule you created and click "Close."
12. To re-use an old rule, click "Tools," then "Rules," then highlight the rule you want and click "Edit." Make changes as needed, click "Save," click the checkbox to activate the rule, then click "Close."
Using Webmail
1. At the top right corner of the webmail window, click "Options".
2. Click on the "Rule" tab.
3. In the "Type" field, select "Vacation" from the drop-down menu and click the "Create" button.
4. In the "Rule name:" box, type a name for your auto reply rule, e.g., "Out of the Office Sep. 9".
5. In the supplied fields, type a subject and message that clarify why you are not in the office, when you will return, and who is filling in for you while you're gone, if applicable.
6. Click "Save" to save and initiate the auto response, then click "Close" to exit the tool.
7. When you want to turn off the auto reply, click "Options," then the "Rules" tab. Click "Delete" unless you want to save the exact wording of the rule for future use. In that case, uncheck the rule to deactivate it.
8. Click "Close".
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