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Employment at VLS

Director of Academic Procedures and Registrar

Reports to: Vice Dean for Academic Affairs

GENERAL PURPOSE OF POSITION:


To manage and coordinate administration of registration policies and procedures, maintain the integrity, accuracy and confidentiality of student and academic records, oversee class and examination scheduling, ensure compliance with academic policies applicable legal standards.

DUTIES AND RESPONSIBILITIES


Essential Job Duties
  • Plan, implement, administer, monitor, and evaluate all functions and services of the Registrar’s Office, including operating policies, procedures, processes, and computer systems. Develop and modify procedures/systems in accordance with institutional needs and objectives.
  • Supervise Associate Registrar and other support staff. Confer regularly with the staff to plan and coordinate activities, assign and review work, and resolve problems.
  • Carry out/participate in a variety of key planning tasks, such as planning the registration process, creation of the master schedule, computerizing student records systems, preparing enrollment projections, and analysis of classroom facility needs.
  • Interpret and enforce policies and regulations related to student registration and records.
  • Ensure accuracy and security of official student records, including both electronic and manual records and files. Monitor all record systems on a continuing basis, modify systems as appropriate to correct problems or improve system security and/or efficiency.
  • Maintain the academic calendar and drafted proposed calendars on an annual basis for faculty approval. Prepare class and exam schedules and perform related functions, in consultation with appropriate senior administrators.
  • Develop academic policies relative to exam policy, attendance, etc. to faculty and students on an as-needed basis.
  • Supervise the issuing of transcripts, grade reports, class rosters, class and exam schedules, class rankings, add/drop period, and wait lists.
  • Oversee verification of degree candidates & graduation audits processes.
  • Compile a variety of statistical information and reports such as the ABA and IPEDS reports.

    • Non-Essential Job Duties
  • Maintain academic policies and regulations including generating proposals to the Committee on Standards, sending proposals from the Committee to the faculty, keeping regulations up to date on the network, in the library and the student handbook. Notifying faculty, staff, and student of changes.
  • Counsel students concerning registration, grades, and all matters relating to student records, transcripts, and graduation requirements.
  • Serve as secretary to the Committee on Standards; receive petitions from students; schedule meetings; take, prepare and distribute minutes; draft notification letters for Chair’s signature
  • Update print materials and the website with curriculum changes; review the material on a periodic basis; notify appropriate persons of changes
  • Serve on Committees as needed.
  • Other duties as assigned.

    • ACCOUNTABILITIES:


    The Director of Academic Procedures & Registrar is accountable for accurate maintenance and timely coordination of all student registration, academic records and accompanying systems, class and exam scheduling, and degree verification.

    EDUCATION, SKILLS & EXPERIENCE:

    Educational Requirements
    Bachelor’s degree in an appropriate discipline plus 5 – 7 years relevant technical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

    Training and/or Experience
    - Sound understanding of organizational and governance structures and general academic policies and regulations in higher education institutions.
    - Broad base of general technical knowledge and skills related to managing complex records systems, including computerized information systems.
    - Experience with automated student databases.
    - Directly related experience in student records and registration.

    Knowledge, Skills, Abilities
    - Good planning, organizational and administrative skills.
    - Ability to deal effectively with Vermont Law School faculty, students, administrators and staff, as well as various outside organizations and agencies in enforcing key institutional policies and procedures.
    - Ability to provide a high level of customer service, analyze situations and apply sound judgment to them, and solve problems creatively.


    NATURE OF THE WORK:


    Physical Requirements:     (Include lifting, pulling, pushing requirements, noise levels, etc.)
    While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel,; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time for brief periods. The noise level in the work environment is very moderate.